Yoga by Fiona Privacy Policy
Effective date: 01 September 2025
This Privacy Policy explains how Yoga by Fiona (“we”, “us”, “our”) collects, uses, and protects your personal data when you visit yogabyfiona.co.uk or contact us about classes.
Data controller:
Fiona Richmond (trading as “Yoga by Fiona”)
Email: fee@yogabyfiona.co.uk
United Kingdom
1. The data we collect
We may collect:
- Contact details (name, email, phone number)
- Booking and attendance details
- Health questionnaire information (injuries, pregnancy, access needs, etc.)
- Technical data (IP address, browser, pages viewed, via cookies/analytics)
- Emails or messages you send us
We do not intentionally collect data from children online. Classes are for adults.
2. How we use your data
- Responding to enquiries
- Registering and confirming class attendance
- Communicating class updates
- Supporting health and safety in class
- Taking payment and keeping accounts
- Improving our website and troubleshooting
- Meeting legal or safeguarding obligations
Legal bases: contract, legitimate interests, legal obligation, explicit consent (for health data), or vital interests in emergencies.
3. Special category (health) data
If you share health information, we will only use it to support your safe participation in class.
Lawful basis: your explicit consent. You may withhold health information, but this may limit how we adapt classes for you.
4. How long we keep your data
- Enquiry emails: up to 12 months
- Booking and payment records: up to 6 years
- Health questionnaires: up to 24 months after your last class
- Analytics data: up to 26 months (or provider default)
5. Sharing your data
We do not sell your data. We may share limited data with service providers (web hosting, email, analytics, booking or payments), professional advisers, or authorities if required by law.
6. International transfers
Some providers may process data outside the UK. Where this happens, we use recognised safeguards (such as UK IDTA or SCCs).
7. Your rights
You have the right to access, correct, erase, restrict, or object to the processing of your data, and to request portability. You can also withdraw consent at any time (for example, for health information).
To exercise your rights, email fee@yogabyfiona.co.uk.
You also have the right to complain to the ICO (ico.org.uk).
8. Cookies and analytics
We use essential cookies to make the site work.
Optional analytics cookies may be used with your consent. You can manage cookie preferences in the banner or your browser.
9. Security
We use reasonable technical and organisational measures to protect data. No system is completely secure, so please take care when sending information online.
10. Third-party links
Our website may link to other sites (e.g. Facebook, Instagram). We are not responsible for their privacy practices.
11. Changes to this policy
We may update this Privacy Policy from time to time. The effective date above shows the latest version.
Health Questionnaire Disclaimer
To help keep classes safe and supportive, new students are asked to complete a short health questionnaire. Any information you share will:
- Be used only to tailor class options and support your wellbeing
- Be kept confidential and stored securely
- Not be shared unless required by law or where there is a serious risk of harm
- Be kept for up to 24 months after your last class, then securely deleted
By completing the form, you consent to me processing your health information for this purpose. You may withdraw consent at any time by contacting fee@yogabyfiona.co.uk, though this may mean I cannot adapt classes for your needs.